PRIVACY POLICY

Last Updated: 22.2.2026

This Privacy Policy explains how Hooediegans (“we”, “us”, or “our”) collects, uses, and protects personal data when you visit or make a purchase from [hoodiegans.com] (“Website”).

We process personal data in accordance with:

  • The General Data Protection Regulation (EU) 2016/679 (GDPR)
  • The Finnish Data Protection Act (Tietosuojalaki 1050/2018)
  • Applicable international data protection laws where relevant

1. Data Controller

The data controller responsible for your personal data is:

JME Tietopalvelut / Hoodiegans
Paulintie 4 a, 35600 Jämsä, Finland
Business ID: FI10975098
Email: info@hoodiegans.com

2. What Personal Data We Collect

A. Information You Provide When Placing an Order

  • Full name
  • Billing address
  • Shipping address
  • Email address
  • Phone number (if provided)
  • Order details
  • Payment confirmation details

We do not store payment card details.

B. Account Information

  • Username
  • Order history
  • Saved addresses

C. Email Marketing

If you subscribe to our newsletter, we collect:

  • Email address
  • Marketing preferences (if applicable)

Marketing emails are sent only with your consent or where permitted by law.

You can unsubscribe at any time via the link in our emails.

D. Automatically Collected Data

When you visit our Website, we may collect:

  • IP address
  • Browser type
  • Device information
  • Pages visited
  • Time spent on pages
  • Referring websites

This data is collected via cookies and analytics tools.

3. Use of Matomo Analytics

We use Matomo for website analytics.

Matomo helps us understand:

  • How visitors use our Website
  • Which pages are most viewed
  • Where traffic comes from

Matomo may process:

  • IP address (which may be anonymized)
  • Usage behavior
  • Device and browser information

Where required, we collect consent via a cookie banner before enabling analytics cookies.

Since we are self-hosted within the EU, data remains under our control.
You may disable analytics cookies via your browser or cookie preferences.

4. How We Use Your Personal Data

We process personal data to:

  • Fulfill orders and ship products
  • Provide customer support
  • Send order confirmations and updates
  • Process payments
  • Improve website functionality
  • Conduct marketing (with consent)
  • Prevent fraud
  • Comply with accounting and tax obligations

5. Legal Basis for Processing (GDPR Article 6)

We rely on the following legal bases:

  • Contractual necessity (order fulfillment)
  • Legal obligation (accounting & taxation laws in Finland)
  • Legitimate interest (website improvement, fraud prevention)
  • Consent (email marketing, non-essential cookies)

6. Order Fulfillment & Third Parties

To fulfill your orders, we share necessary data with our print-on-demand partner:

Printify

Printify processes orders and coordinates production with print providers located primarily in Europe.

Shared data may include:

  • Name
  • Shipping address
  • Order details

We also share data with:

  • Payment service providers
  • Shipping carriers
  • Website hosting provider
  • Email marketing platform

All service providers are required to process data securely and in compliance with GDPR.

7. International Data Transfers

Because we sell worldwide, personal data may be transferred outside the EU/EEA.

When this occurs, we ensure appropriate safeguards such as:

  • EU Standard Contractual Clauses (SCCs)
  • Transfers to countries with adequacy decisions

8. Data Retention

We retain personal data:

  • As long as necessary to fulfill orders
  • For accounting purposes (typically 6–10 years under Finnish law)
  • For marketing until you withdraw consent
  • For legal claims if necessary

When no longer required, data is securely deleted.

9. Your Rights Under GDPR

If you are located in the EU/EEA, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion
  • Restrict processing
  • Object to processing
  • Data portability
  • Withdraw consent at any time
  • File a complaint with the Finnish Data Protection Ombudsman

To exercise your rights, contact: info@hoodiegans.com

10. Cookies

We use cookies to:

  • Enable essential website functions
  • Remember shopping cart contents
  • Analyze website traffic via Matomo
  • Support marketing activities

Non-essential cookies are activated only with your consent where required.

You may manage cookie preferences through your browser or cookie banner.

11. Data Security

We implement appropriate technical and organizational measures, including:

  • SSL encryption
  • Secure hosting within the EU where possible
  • Limited access to personal data
  • Secure integrations with third-party services

However, no system can guarantee absolute security.

12. Children’s Data

Our products are intended for adults.
We do not knowingly collect data from individuals under 16 years of age.

13. Changes to This Privacy Policy

We may update this Privacy Policy periodically.
Changes will be posted on this page with an updated revision date.

14. Contact Information

If you have questions about this Privacy Policy or your data:

JME Tietopalvelut / Hoodiegans
Paulintie 4 a, 35600 Jämsä
Finland
Email: info@hoodiegans.com